How to Reduce your Internet Usage as a Company / Organisation
#1: Monitor EverythingIf you are using a 4G mobile broadband service, make sure you are on track to keep within your monthly data usage. The provider should offer the option of notifying you via SMS or email alerts when you reach a certain quota (e.g 50%, 75% usage).
#2: Restrict Staff Access to Streaming ServicesStreaming services such as YouTube, Spotify, Netflix, and so on put a huge toll on your network. So, by restricting access to them, you save both bandwidth and money. This can be done using a web content filtering service either installed on your computers or applied to the whole office network using a firewall/router hardware device. Your Managed Services provider would usually configure this for you.
#3: Restrict Access to the Wireless NetworkMost employees use mobile devices to browse social media apps such as Facebook and Instagram or they may be streaming music on Spotify. So, by removing all mobile phones and non-company devices or setting them up with limited bandwidth speeds (1mb or less), you save the network for more important tasks.
#4: Temporarily Stop Offsite Data Backups & Cloud SyncingIf your current Internet service comes with limitations, and you’re close to overcoming said limitations, you can temporarily stop offsite data backups and cloud syncing. However, this solution is rather extreme and should only be implemented as a last resort! To avoid losing data over this, another option is to throttle the bandwidth usage of these services, to keep the process from consuming too much, too fast. It’s not ideal, but it may help you prevent going over the monthly limit. Still, you must make sure your onsite backups are working correctly, to avoid any unpleasant surprises.
#5: Establish an Internet Usage PolicyIt is important to keep open communication with people in your staff regarding internet usage, so they don’t feel oppressed or unnecessarily monitored. For this, it’s best to have a written document that details what is acceptable and what isn’t in terms of internet surfing behaviour when using the office network. The document should specify the type of services that are to be avoided (movie and music streaming services, online shopping, and so on), sites that are strictly prohibited, if social media browsing for personal use is accepted and if yes, in what format, and so on. Also, don’t forget to include the reasons why the company put together the policy. Reasons such as affecting server load times, slowing down the entire network, unnecessarily loading the bill, security breaches, and more are valid and can be easily understood by employees.
Change Your Internet ServiceThe tips and methods mentioned above are useful and can protect your company from extra costs and security breaches. However, there are also situations when the internet connection doesn’t respond to your business needs. For instance, at your location, there is no fast internet providers like NBN are not available so you are stuck with slow ADSL. Or, maybe you share the internet connection with other businesses and there is someone who is abusing the bandwidth, making it very slow for everyone else. Of course, you can also choose to opt for a subscription where the speed slows down if you go over the limit (to avoid extra charges). Still, we don’t recommend it if your business depends on a live internet connection! The speed gets so slow that it becomes unusable – after all, who wants to wait five minutes for an email attachment to load in this day and age? As such, if you don’t want a slow Internet connection, maybe it’s time to consider changing your internet service. There are other technologies apart from NBN that you may be able to get, including Fixed Wireless, Fibre internet, Mobile broadband (4G). You can also aggregate internet services together to provide more bandwidth and improved reliability. If one connection goes down, the other one will still run so your organisation won’t have to suffer any downtime. For instance, we are often requested to set up an aggregation of 4G and ADSL2 and configure heavy data usage applications, like offsite data backups, to run over the ADSL2 service (to prevent the 4G exceeding its data usage). So, if you want better internet speed, talk to us about how you can improve your internet service for your organisation today!
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