How Does Google Workspace Protect Your Medium-Sized Business?

How Does Google Workspace Protect Your Business?

When running a business, security is always one of the utmost priorities–especially if the business has a remote setup. Google Workspace has been one of the most secure sets of communication and collaboration tools for business organisations nowadays. It’s constantly improving and evolving, with new features, tools, and even solutions released from time to time. 

Google Workspace fully understands the security implications of powering businesses in the cloud. With its robust global infrastructure and dedicated security professionals, Google Workspace always stays ahead in offering the most secure, highly reliable, and compliant environment. 

So, how does Google Workspace protect your medium-sized business in this day and age when cyberattacks are rampant? 

Let Onsite Helper shed a light on the matter. 

And are you thinking of building a perfect home-based business? Why not we talk and discuss how Google Workspace can help you with that? 


Google Workspace Protection

Most Advanced Cloud Security

Google’s physical security model includes safeguards such as custom electronic access cards, perimeter fencing, and metal detectors. Google has cutting-edge tools like biometrics and laser-based intrusion detection to make physical breaches of attackers impossible. 

Google also runs its data centres with custom-designed hardware and hardened operating systems and file systems. 

The network architecture of Google is designed for maximum reliability and uptime. And since data is distributed across Google’s servers’ data centres, your data will still be accessible if a machine fails or the data centre goes down. 

Google has data centres around the world to keep the services running 24 hours a day and every day of the year. Google’s integrated approach to infrastructure security works across multiple layers: hardware infrastructure, service deployment, user identity, storage, internet communication, and operations security.

Fosters Perfect Forward Secrecy

Google is the first to enable perfect forward secrecy which means encrypting content as it moves between our servers and those of other companies. With this, private keys for a connection are just lasting for a short period. Thus, preventing retroactive decryption of HTTPS sessions by an adversary or server operator. 

Gmail’s 100% Email Encryption

All email messages you send and receive are encrypted while moving between Google’s data centuries, ensuring that your messages are safe not only moving between devices and email servers but also internally. Google’s TLS indicator also lets the user know when their email was sent insecurely across providers. 

Strong 2-Step Verification

The integration of 2-Step verification greatly reduces the risk of unauthorised access. This is by asking users for additional proof of identity when signing in. Google Workspace’s security key enforcement offers another layer of security for user accounts by requiring a physical key. This key sends an encrypted signature and works only with the sires that it’s supposed to. 

2-step verification guards your business against phishing. Google Workspace administrators can easily deploy, monitor, and manage the security keys at scale from within the administrator console. 

DLP of Data Loss Prevention

Google Workspace administrators can set up a DLP policy to protect sensitive information within Gmail and Drive. There’s a library of predefined content detectors so that Gmail can automatically check all outgoing emails for sensitive information and automatically take action to prevent data leaks. 

DLP for Drive makes it easy for administrators to audit files containing sensitive content and configure rules to stop users from sharing sensitive information externally. This is done with easy-to-configure rules and optical character recognition (OCR)of content stored in images. 

Accurate Spam and Malware detection

Gmail has achieved 99.9% accuracy in spam detection and blocks sneaky spam and phishing messages with the help of Google’s machine learning algorithm. Less than 0.1% of emails in an average Gmail inbox are spam, and incorrect filtering of mail to the spam folder is even less likely, less than 0.05%. 

Google Workspace automatically scans every attachment for viruses across different engines prior to a user downloading it. This is to help prevent malware infiltrating your system. Gmail also checks for viruses in attachments ready for dispatch to protect everyone and prevent the spread of viruses. Attachments in these formats are automatically blocked even when they’re included as part of a compressed file: .ADE, .ADP, .BAT, .CHM, .CMD, .COM, .CPL, .EXE, .HTA, .INS, .ISP, .JAR, .JS, .JSE, .LIB, .LNK, .MDE, .MSC, .MSI, .MSP, .MST, .NSH .PIF, .SCR, .SCT, .SHB, .SYS, .VB, .VBE, .VBS, .VXD, .WSC, .WSF, and .WSH.

Phishing Defence

Since Google Workspace uses machine learning extensively, this has also been used to protect users against phishing attacks. Google’s learning models perform similarity analysis between previously classified phishing sites and new unrecognised URLs. Patterns have been found and Google adapts more quickly than manual systems do. 

Google Workspace also allows administrators to enforce the use of security keys, to make it impossible for credentials to be compromised in phishing attacks. 

Google Workspace follows the DMARC or Domain Message Authentication Reporting standard to help prevent abuse of your brand in phishing attacks. This empowers domain owners to decide how Gmail and other email providers handle unauthenticated emails. By having a policy in place, business owners can protect their organisation’s reputation.

It’s All About Trust

Trust and transparency are part of Google’s DNA–very essential to all their partners. Google Workspace works hard to maintain trust with its partners. In addition, Google never sells its users’ data to third parties. There’s no advertising in Google Workspace and it never collects data for any advertising purposes. 

Google Workspace can definitely give you peace of mind in running a remote business or even when building one. To know more about integrating Google Workspace, reach out to us today! 

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