BLOG

10 Reasons Why You Should Upgrade to Google Workspace (2022)

Operating a business in 2022 is very interesting. Since the onset of the COVID-19 pandemic in 2020, a lot of businesses have had to adopt a work-from-home strategy in their operations. Due to this, people started using online and browser-based platforms for communication and collaboration such as Gmail, Google Chat, and Google Drive.

The consumer versions of the aforementioned apps are great, they function well and they get the job done. The best part? They’re free! So why should you upgrade your business to Google Workspace (formerly known as G Suite)?

In a nutshell, Google Workspace Australia provides a lot of helpful features and more control that can greatly improve the overall efficiency of your business. The collaboration will be more effective, communication will be more secure, and the advanced features will ensure that your team will have the most conducive working environment and platform.

Google Workspace elevates the work experience and digital transformation, providing options and support in remote and hybrid environments. Let’s crack open that nutshell and dive right into the details.

10 Reasons to Upgrade to Google Workspace Australia (G Suite)

1. Easy file sharing and storage via Google Drive

Each user or employee has their own Drive, where they can store drafts, work notes, spreadsheets, and other work-related files that most of the time, their teammates don’t necessarily have access to. On the other hand, there are also Shared Drives, where employees can share documents, files, and resources that other members need access to, either for checking or collaborating.

Sure, you can also share files using the consumer version of Google Drive, but the extra features make it really easy to navigate and triple the data protection and security. With Shared Drives, anyone that needs access to the files already has them. If someone leaves the company, it’s also a lot easier to revoke their access.

In addition, Drive Labels and Google’s DLP policies ensure that your company’s sensitive data doesn’t fall into the hands of someone who is unauthorised.

For Google Workspace Enterprise, the Drives come with unlimited cloud storage. You get 30GB of cloud storage in the Business Starter which is still twice what you get in the free version. Moreover, there are also 2TB and 5TB options available.

2. Seamless CRM and other third-party apps with Google Workspace

When it comes to improving and monitoring the overall workflow and processes, Google Workspace has got you covered. CRM integration is very easy with Google Workspace. With this, your team can work seamlessly across different third-party platforms without ever having to leave the Google Workspace app.

Employees don’t have to worry about toggling between the different apps back and forth, logging in repeatedly, or duplicating data. With this feature, your company gets a significant productivity boost.

In addition, you wouldn’t have to worry about ‘human error’ when it comes to monitoring and data entry since all of those are done for you automatically. Here are a few examples of third-party apps that you can easily integrate with Google Workspace:

3. Branded Email for a more professional look

While there’s nothing particularly wrong with having an @gmail.com email address for your business, it might leave a bad impression on clients especially in this day and age. This 2022, put that generic email to rest and give your business a much more professional email address that your clients will surely positively remember!

With Google Workspace, you get the full functionality of Gmail with all of its familiar features but it’ll be branded with your organisation’s domain name. Seeing @yourbusinessname.com is a lot more reassuring than @gmail.com in a business sense, and we’re sure a lot of people would agree.

For employees, the Gmail experience would be the same. On the other hand, employers would get enterprise-grade Gmail with premium features. This would allow them to control and secure email communications without having to set up an email server.

4. Real-time collaboration

Real-time collaboration can be challenging in both office and remote working environments. Google Workspace Australia offers a great range of collaboration tools and apps that allows users to collaborate remotely, or even while some are at the office.

Google Docs, Sheets, and Slides allow real-time co-editing which means that users don’t have to wait for one to finish before they can start working, and there’s no need to worry about two users having worked on the same document. You see the changes happening instantly so you know what exactly the others are doing. With this, it’s a lot easier to build on each other’s ideas, improve, modify, and reach a consensus.

If you need to quickly hop on to a call, it’s very easy to do so with Google Meet. If you’d rather schedule a meeting for a later time, use Google Calendar and you’ll get a Google Meet link right away.

Don’t you think this is a really good reason to upgrade to Google Workspace?

5. Helpful AI-powered productivity tools and insights

Google Workspace consistently works on removing friction, automating simple tasks, and equipping you and your team with data-based insights. This is done through machine learning and natural language processing. How does this work in practice?

Google Assistant can automatically find you a time and can add a Google Meet link for each attendee when you’re trying to book virtual meetings. Gmail features Smart Compose which can finish your sentences for you. This can be based on common terms and phrases, but the more you use it, the more it can give you helpful suggestions that fit your writing style.

6. Monitor and Manage the Business Overview from the Admin Console

The Google Workspace Admin Console is your go-to place when you want to manage your data, users, and apps. You can quickly add and remove users or groups, manage devices, create and assign specific roles for each user, customise the overall user experience, and configure security settings all from the intuitive dashboards.

What this means is that you can quickly enforce security keys or require two-step verification. If they log into their Google Workspace account from a different computer or mobile device, Google sends them a verification code via SMS. They have to correctly pass that or another means of verification before they can access company data. This alone bumps your security level up significantly. Gmail and Drive also come with enhanced file scanning. These apps check for security threats before letting you access files from outside sources to make sure that no one can accidentally compromise the system.

For a lot of business owners, this is the main reason to upgrade to Google Workspace.

7. Google Workspace enterprise-grade security with Endpoint Management

While the Admin Console lets you control Google Workspace accounts, Endpoint Management, on the other hand, lets you control which devices can access those accounts. With Google Workspace Endpoint Management, distributing apps on mobile devices can be done quickly and at scale. In addition, you can check the usage, manage security settings, and limit access on any endpoint device.

If an employee’s phone gets stolen or lost, you can easily erase any sensitive and confidential data remotely. You can do this by simply removing the device or the account.

8. Archive business data with Google Vault

If you want to preserve old company data or archive data from an account you’re about to suspend, you can do that with Google Vault. Retention rules and holds can be set on certain Google Workspace apps to preserve user data – this can be done even on deleted documents and suspended accounts.

Furthermore, this also helps prevent data loss in the event of an employee leaving the company. Moreover, this also helps your legal department get ahead of things or potential problems should they need it. Lastly, Google Vault tracks user activity, searches, content views, and exports.

9. High-quality and engaging websites with Google Sites

If your business is yet to have a website, this is your go-signal to sign up to Google Workspace Australia. With Google Sites, your team can work together to create a website. Another great thing is that you don’t even need any programming background to begin! The drag-and-drop features allow anyone to quickly modify the content of the website. And similar to how Google Docs, Sheets, and Slide work, you can also co-edit the website, leave comments, and manage access to particular users.

10. Consistent experience wherever and whenever

Google Workspace is primarily browser-based which makes it very accessible. However, for the best experience, Onsite Helper highly recommends that you use Google Chrome.

Google Workspace is accessible to a wide range of devices. On top of that, there are corresponding mobile apps for your favourite Google Workspace apps. This level of compatibility and ease allows users to easily transition between working on a phone while on the go, on a laptop while at home, or on a computer in their workstation.

This is a really good reason to upgrade to Google Workspace for businesses with a hybrid work setup – both office and remote work.

Find these reasons to upgrade to Google Workspace convincing?

Upgrading or moving to Google Workspace is one of the many right decisions you’ll be making this year. Allow Onsite Helper to help you migrate your business to Google Workspace. Onsite Helper is the leading Google partner to help mid-sized businesses. We elevate their digital workflow to the next level with Google Workspace Australia. We have successfully helped hundreds of businesses in Australia and we are excited to help you and your business as well.

What are you waiting for? Click the button below and contact us today!